Suggestion Letter Samples: A suggestion letter is written to recommend something, to express your views or to give your point of view on a certain matter. A letter of suggestion may be written as a formal or informal letter. In the case of a formal letter the letter should be concise and to the point. The writer should maintain a formal tone while writing it. In the case of an informal letter, the letter of suggestion can be written in a casual manner and from a personal capacity
A suggestion letter can be broadly classified into two categories- one is to write a suggestion requested for and the other requesting for a suggestion, point of view or thoughts on a certain topic.
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Suggestion Letter Samples
When writing a letter of suggestion, you should always express your genuine feelings and appreciation for the opportunity provided to you. You can also refer to past suggestions that proved effective. Analyze your suggestions well before forward them by keenly monitoring all the aspects. Assure the reader that you have analyzed the situation well and are giving your opinion up to the truest of your abilities. You can add potential benefits of your suggestion that can help the reader in the future.
If you are asking for a suggestion, you should sound polite and show your gratitude for the person. Express that you will be obliged and benefit from the suggestions from them. Make sure you clearly explain the topic or matter and the reason why a suggestion is required from your reader.
Suggestion Letter Format
From,
(Your name)
(Address)
Date: [Date]
To,
(Name of the person)
(Designation)
Subject: [Subject]
Dear Sir/Madam,
I am writing this letter to you [ State the reason for your letter]. I would like to improve [ Suggestions].
[Further explanation and reasons for your suggestion letter]
I strongly feel that these improvements[ benefits of the suggestions].
Yours truly,
[Your signature]
[Your name]
Suggestion Letter for Improving Services
Dear Sir,
I have been a client of your firm for the past 2 years and I am writing this letter to suggest some changes to your services. The quality of the raw material I have been receiving for quite some time is not of the best quality. Also, certain delays in the delivery of the raw material hamper our work as well.
I suggest having a fixed time of delivery of the material and proper records of the material delivered and yet to be delivered. I also recommend improving the quality of the material that is being supplied to us.
I am sure if you improve upon these essential points, we can build a long-lasting relationship with you and your firm. I hope you take these suggestions positively and improve upon the services as soon as possible.
Thanking you.
Yours truly,
Joseph Birla
Suggestion Letter to Employee
Dear Mark,
You did a great presentation today. Your use of visuals to explain the analytical reports were especially effective. I am writing this letter to make a suggestion regarding the use of jokes in your presentation.
Even though I am completely sure that you meant no harm and weren’t targeting your jokes at anyone or any community. But off-colour humour tends to alienate people quickly and I would eliminate them when addressing a business gathering.
I am a fan of using humour as a tool to keep your presentations interesting but I would suggest caution when choosing the type of jokes you go for when giving a business presentation. This letter is in no way to ask you to stop using jokes but just a cautionary reminder. Also, there are enough jokes that spice up your presentation without offending any of your audience.
Yours truly,
James Maddison
Suggestion Letter to Management
I am writing this letter to you regarding the new management policy. Earlier this week we have received the guidelines and the changes made under the new policy. But I believe most of the employees believe that these were not discussed openly.
Being a part of this organization, about which I care so much, I write this letter bearing in mind an understanding and open-minded recipient at the other end. I believe there is not enough clarity on the new management policy and some of the new laws/rules are questionable.
I suggest that the employees are clarified as soon as possible and their questions are discussed and answered by the management. I believe a meeting between the management and the employees will be very beneficial at the moment. I hope you will accept these suggestions and take the necessary actions.
Thanking You.
Yours sincerely,
John Andrew
Suggestion Letter to Subordinate
Dear Adam,
I am writing this letter regarding the company policy that requires employees to wear appropriate business attire during business hours. The company recommends wearing comfortable attire.
It has come to notice of several senior executives that you often wear tattered jeans to the office. This is a bit of personal advice that you should omit tattered jeans and running shoes from your business wardrobe as it does not comply with the company policy.
Yours Truly,
Selena Rodrygo
Suggestion Letter for a Change In Contract
Dear James,
I thank you for preparing the contract on such short notice. All items look agreeable, but one. As discussed initially, the installation charges include the entire office space and not just the lobby and the cabins.
I believe you forgot to mention this in your contract and I trust we can still add them to the contract. If you approve of this, please send a revised version of the contract that reflects this change so that we can begin the process.
Yours sincerely,
Danny Boyle
Suggestion Letter to a Superior
Dear Sir,
After spending a considerable amount of time with my team, I feel that there are a lot of areas where we can improve. I am writing this letter to you to give my honest opinion on the working of the team so far.
I feel the team is moving towards a positive direction and a few improvements will help us in achieving more. The first one is that we need to improve upon the communications within the team. All delays and lags we are facing are somewhat associated with a lack of communication. The second one is we need to indulge in some team-building activities to help us work together as one unit.
I feel if these pointers are worked upon, we will witness growth in each individual and the group as well.
Yours sincerely,
Pablo Ortega
Suggestion Letter to a Department
Dear Alex,
I am writing this letter to you after going through the annual performance of your department. This has been a good year for the company and your department has certainly witnessed growth in the number of sales made.
I believe it’s also essential to look at what’s not working for you guys. There has been a decline in the amount of door-to-door sales made this year. It seems to me that the sales employees can benefit from training and workshops to help them convert more sales.
Yours truly,
Maximme Romanoff
