Service Certificate Format: A service certificate is an important document given to an employee issued by the employer, that declares the service provided by him/her. It is an experience certificate given to an employee at the time of his/her termination or separation from the company. This certificate will include the job description, designation, department, performance, etc., of the employee. Also, the period for which the employee has served the organisation, is mentioned in this certificate.
A service certificate is a necessary official document that an employee has to get from the company. This certificate will describe the type of work he/she was doing in the company. The employer has to give the experience letter to the employee compulsorily, while they resign from their job. An employee should reach to their manager or HR department to get the document, as it confirms the employment service they have given to the company.
Students can find more about certificates, explore the types used for academic purposes, professional purposes and more.
Service Certificate Format
Usually, such documents are printed in the English language for private companies. But for government offices (state and central government), such official documents are available in Hindi language. The format of the Service certificate will include the following details, such as:
- Name of the employer
- Name of the employee
- Date of engagement
- Date of discharge
- Nature of employment
- Employee provident fund account number
- Reasons for the separation
- Info on employee performance
- Address
Service Certificate Format for Private Employees
A service certificate or experience certificate is provided by the employer to the employee at the time of termination or separation. This certificate will specify the job profile of the employee in the previous company, along with the time period served and other related details. It is proof that the employee has experience in the relevant department and he is eligible to get another job based on the experience and skills he has.
Here is the format of service certificate issued by the private employers to their employees.
Service Certificate for Private Employees Format
| Name Address Contact InformationDate:To Whom It May Concern[Name of the company] certifies that [Name of the employee] was working with us from [start date] till [end date]. At the time of his exit, he/she was working as [Designation]. He/she demonstrated a great perception of the requirements of his/her job and was always on top of his responsibilities which included: 1) [Details of duties done by the employe] 2) 3) …etc. |
Service Certificate for Private Employees
| Name Address Contact InformationDate: To Whom It May Concern This letter is to state that [Name of the employee] has been an employee of [Name of the company] from [start date] till [end date] working as an [Designation]. He/She is a hardworking and dedicated employee. This letter has been given to him/her on his/her request without any liability from our end. Sincerely, Name and Signature |
Service Certificate Format for Government Employees
Experience Certificate is given by the organization/establishments in which you have worked. Subsequent to leaving the organization it’s acceptable to request experience declaration. Experience testament contains data on your employment work, your job, your assignment, your compensation and so on It more likely than not characterized the time span for which you have worked in that organization.
| Service Certificate State Government Certified that Shri/Smt. [Name of the employee] is working in the Office / Ministry of [Name of department] and his / her services are non-transferable / transferable anywhere in State. Signature of head of the Office (With Name, Designation and Office Stamp) Place: Date: Complete address and Telephone No. of office |
Service Certificate for Teachers
Teachers and lecturers have jobs where they use to transfer from one institute to another. Hence, it is very necessary for them to get a service certificate or experience certificate from the school principals. This will show their skills, experience and justify the work. Here is a sample certificate to make it understand.
| Reference Number: Date: TO WHOMSOEVER IT MAY CONCERN This is to certify that Mr./Ms. [Name of the employee] Son/Daughter of Mr. [Name] worked as [Designation] in our company from [Date of joining] to [Date of relieving] with our entire satisfaction. During his/her working period, we found him/her a sincere, hardworking, dedicated, honest employee with a professional approach and very good job knowledge. He is friendly in nature and his character is well. We have no exception to allowing him in any better position and have no responsibilities in our company. His basic pay is [Salary details] only. We wish him every success in life. Sincerely, Name Designation School Name |
Service Letter Sample
A sample of the service letter is provided here.
| Service certificate TO BE COMPLETED BY THE EMPLOYER ASKING FOR A LETTER OF SERVICE. Name of the company/employer requesting a letter of service: [________] Company/employer address: [_______] Employer Type of employer requesting a letter of service (check one box): Health Care Institution Name of requester: [________] Dates Of employment: [From:____ To:____] Child Care Facility TO BE COMPLETED BY THE EMPLOYER WHO RECEIVES A REQUEST FOR A OF SERVICE. The person mentioned above has applied for a job/license to practice with our organization. The applicant indicated in his application that he was or is at your job and that he has signed an authorization and release form that allows you to answer these questions honestly without incurring liability. I. Full name of the company/employer: [______] Company employer address: [________] Type of business: [_______] 2. Dates Of service for employees: [From: ____ To: _____] If this information is not available, please explain: [_________] 3. Please answer the following questions: A, Type of service performed by the person during employment B. Reason for separation Resigned resigning resigned instead Of discharge Abandoned post abandoned other (specify) Information not available (explain) C. Information about the employee’s performance Not apply to this employee (please specify). 4. (OPTIONAL) I will rehire this person: [______YES_____NO] Printed name/title Of the person completing the form Signature : Date: |
FAQs on Service Certificate
Question 1.
What is a service certificate?
Answer:
A service certificate is an important document given to an employee issued by the company, that declares the service provided by him/her. It is an experience letter given to an employee at the time of his/her termination or resignation from the company. This certificate will include the job description, designation, department, performance, etc., of the employee. Also, the period for which the employee has served to the organization, is mentioned in this certificate.
Question 2.
What is the format of the service certificate?
Answer:
The format of the Service certificate will include the following details, such as:
- Name of the employer
- Name of the employee
- Date of engagement
- Date of discharge
- Nature of employment
- Employee provident fund account number
- Reasons for the separation
- Info on employee performance
- Address
Question 3.
Are the service certificate and experience letter the same?
Answer:
Experience certificate and service certificate are the same. Experience Certificate is given by the organization/establishments in which you have worked. Subsequent to leaving the organization it’s acceptable to request experience declaration.