Sample Request Letters: A letter of request can be written for various reasons; for example, it could be a request for change in a contract, an endorsement or a testimonial request for assistance, a request for permission, or a letter’s issuance.
The letters of request will guide you about the style and arrangements of good request letters. A letter of request is an authoritative document and should be written formally.
- First, analyse and decide who is the best person to ask for a favour or request.
- A letter of request is written like a business letter as it is a formal letter.
- The letter should have your name, position, title, address and contact information.
- The letter should address the recipient clearly and properly.
- Stay polite and to the point.
- Keep your letter simple and without any confusion.
The beginning of the letter should be a friendly greeting. It would be best to state what you are asking for and the level of advice you need. In some cases, you might have to convince the receiver for a requested issue. The overall tone of the letter should be valid and to the point. Before posting your letter, you should read your letter. Please leave your contact details to make it easier for the recipient to contact you when needed. Close your letter with a sense of appreciation.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
Sample Request Letters to Order Books
Sender Name
Company Name
Date
Recipient Name
Designation
Company Name
State, Pincode
Dear Name
We, at X and Y, are pleased to be associated with you. We apologise to apprise you that we have not received a copy of your agreement with us as was assured by you. We need to observe the original copy to decide about your proposal. It will be of tremendous help if you look into the matter at the earliest.
Any further delay from your side will waste our precious time since our course of action depends on the terms stated in the contract. Hence we ask you to forward us a copy at the earliest.
We look forward to your communication. You can call me at 1600 678 for any further clarifications.
Thanks and Regards,
Lisa Doe,
Director.
Sample Request Letters for Products
Date
Address Name
Company Name
Street Address or P.O. Box
City, State, Zip
Dear Name
I am writing to you today to request information on your company’s [mention products or services you are interested in]. My company produces [information about your company’s work similar to your request], and we are exploring different suppliers. I am very excited about finding out if your company’s [mention goods or services] may satisfy our requirements.
Please provide details about the products specified here and any additional offerings that you feel may meet our needs. You can learn more about [insert name of letter writer’s company] at [www.insert-web-address-here.com]. You may present information through mail or email using the addresses below.
Regards,
[Sign your name here]
Sender Name
Sender Company
Insert Company Name
Funds Request Letter
Your Name
Address
State, ZIP Code
Date
Name
Title
Organisation Name
Address
State, Pincode
Dear Name
ABZ is a social service agency in this country, serving the requirements of households at risk. We recently bought a house, but it needs significant improvements and restorations to comply with city construction codes. The counselling office also requires office furniture and accessories, especially a photocopier.
Your organisation can support us by giving funds in the form of a donation or distributing goods and services. A copy of our tax-exempt document is attached.
Thank you for your assistance.
Sincerely,
Your Name
Title
Enclosure
Request for a Teacher’s Recommendation Letter
Today’s Date
Date recommendation needed
Dear
Please write a generic letter of reference on my behalf of the universities scholarship or other programs listed below. Please provide an honest evaluation of my work ethic, learning practices, analytic skill, and personal strengths.
Please insert any anecdotal remarks that you believe would be important to my evaluation. I realise that this proposal will be delivered to the university without my prior review. I also understand that I waive my right to future access to this letter’s contents in making this request.
Thank you,
Student signature
Name
Request Sample Letter to Principal
Date
Principal
Organisation
Address
Dear Principal Name,
As per our recent conversation, please accept this letter as an official request for your consent to hold a “mock crash” at [mention school name] on [mention date]. This initiative will teach students about the (mention the details). On (mention the date), we will be ordering a wrecked vehicle to be dragged to the school for the mock crash.
Please see that we will be taking care of all other aspects of the “mock crash” setup. We understand that you will guarantee that this does not violate any guidelines set by our school committee. Please contact our sponsor teacher for any problems or queries. Thank you for providing us with this opportunity.
Sincerely,
Name
Student Council
Request Letter for Cheque Book Issuance Format
Date
To,
The Branch Manager
State Bank of India
Branch
Sub: Request for Cheque Book for Savings A/c No. _____
Dear Sir / Madam,
I / we, request you to issue a Cheque Book for Savings A/c No. _______I/ we understand that we are offered the Checheq Book with every Savings A/c. I/ we have read and agreed to the Terms & Conditions of the SBI Savings Account.
Thank you.
Yours Sincerely,
Mention (First A/c Holder)
(Second A/c Holder)
(Third A/c Holder)
Tel./ Mobile No
Sample for Request Letter
Sender Name
Company/Business Name
Business Address
State, Zip Code
Date
Person Name who owes payment
Address
State, Zip Code
Re: Late Payment first reminder
Dear ____,
A study of our records shows that your account (mention account number) is (days) past due. The refund amount of ____ was due on DATE. Kindly offer this payment immediately. Please be sure to include your account number to expedite proper processing. Acceptable instalment methods are ___________________.
If you have already submitted your debt for processing, please disregard this notice. However, if the amount has not been made, kindly do so promptly. Thank you for your prompt attention to this matter.
Sincerely,
Signature
Sender’s Name
Request for a Fellowship Student Recommendation Letter
Today’s Date
Date recommendation needed
Dear
Please write a generic letter of reference on my behalf for my fellowship program. Please provide an honest evaluation of my working process, my education, skills and activities, and personal strengths.
Please write about the anecdotal remarks that you believe would be important for my recommendation of the fellowship program. I realise that this will be delivered to the institute and I waive my right to future access to this letter’s contents in making this request.
Thank you,
Student signature
Name
Request Letter Sample
Dear
Good Day!
I, Mr. Joselin P, Branch Manager of (mention office name) located at (mention address), request to inform your office obliging to open our long-distance call to our present (Company name) landline no 12300900.
Hoping for your prompt action regarding this matter.
Thank you
your name
