Sample Rejection Letters: Rejection can be interpreted as the act of stirring someone or something away. It is essential to acquaint a candidate that they have not been selected for the job; simultaneously, it is hard to write or decide what to write in a letter of rejection.
As the letter of rejection is never a piece of good news for the recipient, therefore it should be written directly and also be sympathetic; your letter should sound decisive. It would be best if you complimented the recipient, and it should be a genuine appreciation.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
You should inform the reader about why the decision is taken, or how many applications were received, and the criteria for selecting a suitable candidate. You should be honest and encourage the applicant to look for opportunities in other organisations.
It is also not a great idea to straight away acquaint the applicant that they have been rejected. A rejection letter should be a decision by the company or organisation, and it should be written on the organisation or company’s letterhead.
You should address the applicant by Name to make it explicitly a personal letter. You should write a short letter, avoid unwanted details and keep the letter to the point.
You can also recommend to the applicant some areas where he or she needs to change or improve. The overall expression of your letter should be evaluated. Use relevant words to proclaim the rejection news and stay polite. Your rejection letter should not only convey your verdict of rejection but should also sympathise with the reader.
A well-drafted letter of rejection is the one that heightens the spirits as well. You should review your letter before sending it; it should be clear of any vagueness, spelling, or grammatical mistakes. Your letter should be precise while conveying the reason for writing the letter that is the subject of the letter.
Letter Of Rejection Format
While writing a letter of rejection, the following pointers will help you to write the letter properly-
- The selection of words must be used accurately.
- Keep the tone polite, friendly, and convenient no matter anything.
- Avoid disgraceful languages, and it may discourage your reader.
- Express your concern but abstain from subjective opinions or remarks.
- Be cautious and avoid personal or implicit judgment.
- Use relevant words to proclaim the rejection news and stay polite
- Present personal advice and always be honest.
- Keep your advice simple, concise, and to the point.
Rejection Letter Blank Template
[Your Name]
[Street Address]
[City, State Zip Code]
[Phone Number]
[Email Address]
[Today’s Date]
[Hire’s Name]
[Hire’s Title and Department]
[Street Address]
[City, State Zip Code]
[Phone Number]
[Email Address]
Dear [Recipients Name]
[Thank the organisation for the interview and for acknowledging you for the post. Also mention the position’s Name.]
[Compliment them for some positivity that happened in the interview.]
[Write to them why you don’t want the job. You can also provide a valid reason, but you don’t have to justify your actions.]
[Thank them and wish them luck]
Sincerely,
[Your Name]
Job Rejection due to Salary
Dear (Name)
I want to thank you for the recent job offer at (office name). But, I will have to decline the position at this time.
After evaluating my current circumstances, the salary suggested by your company doesn’t meet my requirements.
That being said, the position would be perfect for me, as I am looking to transfer into that kind of role, and I appreciate the work of (company’s Name) in the industry. If the salary could be hiked, I would surely be open to considering the offer further.
Thank You for your time.
Sincerely,
(Your Name)
Proposal Rejection Letter
Date
Name, Company and Address, ex.
Sam Hansford
Company Inc.
4th Edith Street,
Hackney West,
Zip Post Code
Dear Name, ex. Sam Heinsford,
I was gratified to receive and review your proposal of (Date). Thank you for your concern in [NATURE OF PROPOSAL, e.g. Providing cleaning services at our construction sites].
However, I regret that we are not able to accept your proposal. [STATE REASONS, e.g. Although I observe the services outlined in your proposal to be of excellent quality, we are currently under a contract with XYZ Disposal for related services]. {IF THERE ARE ANY POSSIBILITIES OF DOING BUSINESS IN THE FUTURE, MENTION SO.} After the contract expires, we will be happy to consider the possibility of doing business in the future}
Thank you once again for the proposal. I do appreciate your time and energy, and I wish you the best in the future.
Sincerely,
[Your Name, e.g. John Hemsworth]
Job Position Rejection Letter
To,
Mr. Henry,
475 Down Street,
London, SS46
Date:
Sub: Job application rejection for Strategy Executive Position
Dear Mr Henry,
We appreciate your interest in ABC Pvt. Ltd and for the position of Marketing Executive for which you applied on (Date:). After reviewing the applications received by us, yours was not selected for further consideration, as we found you could not meet specific eligibility criteria.
We would like to advise you that when you apply for any job, please go through the eligibility criteria well and submit the correct set of documents that will not mark you as a careless candidate. The selection committee appreciates the time you spent in your application.
We wish you every individual and professional success with your job search. Thank you.
Regards,
Tessy Johnson
HR Manager
ABC Pvt. Ltd
Scholarship Rejection Letter
Date
Name
Address
City, State , Zip Code
Dear Name,
Thank you for your application for your scholarship. We enjoyed getting to know you more .
Several factors contribute to the final decision of selecting the candidate for this scholarship. I regret to inform you that you were not selected to receive the award this year. Unfortunately , we don’t have the resources available at this time to provide a scholarship to each worthy applicant.
Wishing you all the best for your future.
Best of luck.
Sincerely,
Title
Community Name
Post Interview Rejection Letter
October 5, 2008
Mr Tanay Sharma
AGB Organisation
123 BT Road
Jorhat 12345
Dear Tanay,
Interviews for the open teaching position in the {school or department name} of { school or department list} at Dibrugarh University have been completed for all qualified candidates, and we regret to notify you that the post has been offered to and accepted by another applicant.
Thank you for your interest in Dibrugarh University and all the best for your future attempts.
Sincerely,
{name of the committee head}
{ Department or school name }
