Sample Follow-Up Letters: A follow-up letter is a way to pursue further the previous action. The action, in this case, is the application of a job, a meeting took place, an order confirmation, a contract. It is a way to continue a conversation while referring to something of the past. The tone of the letter is always formal. It should always start with the sender’s address and name. The flow of the letter is like a conversation that had taken place earlier. A follow-up is vital nowadays as employers also expect a thank you from their employees after a formal interview.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
How To Write Sample Follow-Up Letters?
Some points to remember for writing a follow-up letter
- The language and style of a follow-up letter are professional.
- The content of every follow-up letter should not be the same as before.
- If you write a follow-up letter for a job interview, wait for some time before sending the referral letter.
- The letter should be written positively and not reflect any frustration for the late reply if any.
- The tone of the letter should be polite and professional.
- Attach copies of the previous correspondence as proof.
- Ask to receive an answer should be clearly stated in the letter.
- Always draft a rough letter first and revise it before sending it.
- The content of the note changes as per every situation.
- This letter should always have a new offer or a new element every time it is written.
- Formatting of this letter is essential as it sets the tone of the conversation and shows your intentions.
Here are some of the samples of the Follow-up letter
Sample Follow-up Letter for an Interview
Ms——, Recruiter
XYZ Company
23, Geeta lane
Mumbai.
Dear Ms——-,
Thank you for the interview. It was an excellent experience to meet your brilliant team. I would like to take this opportunity to thank you personally for introducing me to your staff members. Please extend my thanks to ——,—–,and—– for accommodating me.
In my interview experience, I feel that my qualities align with the organisation’s values and beliefs. If I can help you with any additional information, please contact me at ——.
Sincerely,
Sṭudent searcher
Sample Follow-up Letter After Job Conversation
Date—
Name of the manager
Personnel Manager
XYZ company
50, Rohini
Mumbai-14
Dear (Name of the manager),
Thank you for talking to me about the position of assistant at XYZ company’s marketing department. I was excited to hear about the opening and even more excited to work for the storybooks division.
As you may recall, marketing is my passion, and I have experience working with publishing houses for the last five years. It will help to understand the need of the client in a better and effective manner.
I look forward to hearing from you by ( date ), as you mentioned. If you have any further questions, please contact me at ( phone number).
Sincerely,
(Name)
Sample Job Follow-up Letter
Dear Mr./Ms. (LAST NAME),
It was a delightful experience to chat with you regarding the assistant engineer position open at the XYZ Company. The work seems to match my traits and area of interest. The innovative approach of the company‘s management style that you explained confirmed my desire to work with you.
I would bring not only enthusiasm to the workplace but the experience of work in this field will also be my intense pursuit for this job.
I appreciate the time you took to talk to me. I am looking forward to working with you and hearing from you regarding the position.
Sincerely,
Your name
Address
Phone number
Email address
Sample Follow-up Letter after Job Conversation
Your address—
Phone num—
Email address—
Date–
Name
Program Director
XYZ company
Mumbai-14
Dear Name,
I am grateful to you for talking to me today about the position available in XYZ company. It was enlightening to speak to your team members and you. You very well explained the description of the requirements of the place.
My enthusiasm to work with you has increased after talking and meeting you and your staff. As we had discussed, my knowledge of the native language will be beneficial for the job profile. I am confident that my abilities will be an asset to achieve organisational goals.
I want to confirm my interest in the position and in working with you and your team. Please feel free to contact me with any additional concerns regarding my qualifications and work skills. Thank you for your time and consideration.
Sincerely.
Sample of Follow-up Letter
(Your name)
(Street Adress)
(City, State, Zip Code)
(Date)
(Recipient Name)
(Title)
(Company Name)
(Street Address)
(City, State, Zip Code)
Dear (Recipient name)
I was glad to hear from you regarding my recent application for the ( job title) position. Following your request, I have attached my employment and salary history. I am open to a conversation regarding the salary amount, as it should comply with the job responsibilities.
If you have any further queries or want to schedule an interview, please call ( phone number). I am looking forward to hearing from you.
Sincerely.
Sample of Follow-up Letter after Submitting Resume
(Hiring manager’s name)
Hello, my name is ( Your name ). I submitted my resume a few days back and just wanted to make sure that you have received it.
I am looking forward to your reply regarding the position at ( name of the company).and hope to meet you to discuss this opportunity further.
Regards,
(Your Name)
Sample of Follow-up Letter to Email Follow-up/ Thank you letter
(Address)
(Phone number)
(Date)
(Recipient’s name)
XYZ company
123, Mumbavadai
Mumbai-12
Dear (Recipients name),
Thank you for finding time for me yesterday. I am impressed by the services provided by your organisation. It was enlightening to hear about your first-hand experiences.
I wanted to inform you that the information shared by you was of great help, and I have decided to go ahead with the project. A meeting has been scheduled with the program director, and I hope to see you there.
As you suggested, I am enclosing a copy of my resume for your reference and referrals. I will keep updating you regarding my progress. Thank you for your guidance.
Sincerely,
(Name)
Sample of Follow-up Letter after Product Inquiry
(Address)
(phone number)
(E-mail address)
(Date)
Dear(Recipient name),
I am ( Your Name), and am interested to deal with your exquisite range of amber glass bottles. Thank you for the catalogue that you had sent, it has a complete range of bottles. And after checking the new colour in small-sized bottles, my interest in the product has further increased.
I am anxiously waiting for your reply regarding my query. I am impressed by your range of products.
Sincerely,
(Your name)
Sample of Follow-up Letter to Employer
(Name)
(Address)
(State, Zip Code)
(Date)
(Recipients Name)
(Address )
(State, Zip Code)
Dear (Recipients name),
I wanted to thank you for your tremendous support in guiding me over the years. I am pleased with the way this organisation has lead to growth in my insights. I was interested in widening my horizons and joining the new research program, as discussed in our meeting.
I will work hard for the program’s success and add my expertise to cover my expert skills. I am anxiously waiting for your reply.
Sincerely,
(Name)
Sample of Business Follow-up letter
(Name)
(Address)
(Phone number)
(Email address)
(Date)
(Recipients name)
(Designation)
(Address)
Dear ( Recipients name),
I wanted to thank you for giving me your precious time last week. I was impressed by your company’s vision. I wanted to be a part of your next project, which we had discussed in details.
I am eagerly waiting to be part of your next business venture. Together with my expertise and your vision hope it will be a success. I am waiting for your reply regarding the oil cleanser manufacturing project, and thank you again for sharing all the details so expansively.
Sincerely,
(your name)
Sample of the Email follow-up letter
(Sender’s name)
(Address)
(Phone number)
(Email address)
(Date)
(Recipients name)
(Designation)
(Address)
Dear (Recipients name),
Thank you for taking the time to talk to me about the Marketing Executive position in the morning. It was a pleasure to learn more about your strategy and innovative ideas for the employees’ development.
As explained by you, the executive position’s work and duties convinced me that this is a job I would enjoy. The skills and experience I have will be a valuable contribution to the work. If any further query regarding the travelling as discussed in our meeting were not an issue, I would love to travel in the Northern regions.
For further reference, I have attached the details of some of the latest projects we had discussed. Please feel free to contact me if you need any information. I look forward to hearing from you next week. Thank you once again for sharing your time with me.
Sincerely,
(Your name)
