Sample Announcement Letters: Making announcements is the daily part of our lives when you have to convey your point of decision. It can be in the form of a statement, intention, and decision making. It can be a declaration for something happening around or for an event to take place. It is a way to attract people and making them aware of an occasion. These are written on different topics related to an emergency, bad weather, business, budget surplus, and much more.
According to the listed topics, it clearly depicts that announcement letters have much variations and situations. Also, the format may vary according to the subject matters and legal bindings. However, these declarations general fall under informal categories. These should be very simple, precise to narrate, and efficiently depict the reason for the announcement. All the terms must be stated concisely and clearly.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
Sample Announcement Letters Guidelines
There are different points to keep in your mind before beginning with a letter. The following points must be read before you understand its format:
- You might not be as good as others in writing letters, or some people even do not like drafting them. However, it is important to write letters anyhow. Thus to make your work easier and quick, create an outline before you begin with it. Try to put ideas on paper and start arranging them.
- Please do not give a final draft to a letter until you have a rough draft of it. Start creating concise and short paragraphs that will take less time in creating a final piece.
- Announcement letters are generally used on behalf of a company or an organisation. Thus you have to make sure about ts printing cost. Your organisation might want to print them and distribute hard copies to other employees. Make sure your letter should include only a page.
- The use of bullet points depends upon the announcement you need to make. If you are instructing someone to ponder some points, better you include bullet points in them.
- Do not forget to include your goal statement in the announcement letter.
- An announcement letter is mainly written to promote an event, a wedding function, or bring a business change. Hence it is much important to provide detailed information clearly for the very situation.
- If you are writing a formal announcement letter, make sure to use proper phrases, the letter format must be perfect, and it should have a proper ending.
- It does not matter if you have placed points in proper order, but it is important to place them in a format.
- In the very first paragraph, make sure to introduce the receiver to the event. The very first sentence must state the reason for writing a letter.
- You need to write detailed information on the event in the second paragraph and include all necessary points.
- Give your contact number, address, and good wishes in the third paragraph, which is also your ending paragraph.
Samples of Announcement Letters
Below are the sample announcement letters both for informal and formal writing:
Official Announcement Letters
(Date)
(Address)
(Subject:)
Let us introduce and welcome a new apparel supplier to our growing list of partners.
Decathalon is famous for its good gym equipment rates, including T-Shirts, sweatshirts, caps, bottles, and other clothing material.
Decathalon has designed two new T-shirts with different printed styles, and our customers loved the purchase. Our customers have shown satisfying results, and we are grateful to announce this. They are working for more new such designs and targeting youth style of wearing.
There is an attached flyer below where you can select a T-shirt of your choice. This flyer also contains the new styles that are top rate presently.
Rich Welley
Merchandise Manager,
India
Sales Announcement Letters
To Whom It May Concern:
At Grecian Furniture, we are proud to announce the upcoming furniture sale at our store.
The sale will begin on 1st April 2024 with up to 70% discount on each product. Grab your choice and make the best deal with us for sofas, chairs, bed, and other furniture.
A live concert will be held on 14 April 2024, which will grab you to get an extra 10% off on your purchase.
Make sure to visit us at 345 Model Town Delhi and pick up the best product at desirable pricing.
Sincerely,
Grecian Furniture
Announcement Letter for a Customer
Date
Company Name and Address
ZIP Postal Code
Dear (Name of the receiver),
I am glad to be in partnership with you for the past two years. As a result, my services have brought good productivity and income to your business on a large scale.
However, this letter informs you that I am beginning with a new Form XYZ from the next month and leaving ABC firm for now. The reason being displeasure working with the staff members of ABC.
I want to invite you to XYZ and let me serve you with a new identity. I will doubly please you from the bottom of my heart and try to add double efforts. Kindly reach me through my new contact xxxxx-xxxxx.
I hope we will remain in partnership for future times.
Sincerely,
Ronald Montana
Birth Announcement Letter
Subject: Birth Announcement of Baby Boy
We are pleased to invite you to a small get-together with a new member of our family- Aayan.
He entered with great pleasure among us on 3 March 2024. See You Soon.
Yours
Mike and Danielle
Retirement Announcement Letter
(Your Name)
(Address)
(ZIP CODE)
(Date)
(Receiver’s Name)
Company Name
Address
ZIP Code
Dear Sam,
We are pleased to share retirement party news with you that Robert Montana is retiring from ABC.
You are well aware that Robert has always done his work with full dedication and has proved to be a valuable part of our work and team. However, he is leaving now, and we are sad bout this news. Hence, we have planned to throw a farewell party on 1 April 2024 from 7 pm at our office premises.
Hopefully, you will join us to thank Robert for his dedicated service towards us.
Sincerely,
(Your Name)
Promotion Announcement Letter
To all staff members,
We are pleased to announce John Pattinson’s promotion from the post of Junior Manager to Manager who came to us from GNDU, Amritsar and has been part of our organisation for the past 7 years. Over these 7 years, he has held many positions and worked honestly with complete dedication.
With his good experience with us, we are sure he will show up a splendid performance. In a manager position, John will head many departments and responsible for conducting different HR roles.
The company has thought to congratulate him through a success party and wish him a great future for his success. So, do join us for this party.
Sincerely,
Your Name
Salary Increment Announcement Letter
We are delighted to inform you that your splendid performance with us from the past 5 years made us increment your salary by 1.2 lac per annum from 1 April 2024. Hence your new earnings will be 10 lac from now on.
This increment is due to your outstanding performance and dedicated hard work towards our various projects. As a reward, we have planned to increase your annual income, and we hope this will encourage you to give better performance.
Thanks for your commitment made with us for such long 5 years.
Sincerely,
Rashi Garg
