Kerala Plus One Accountancy Chapter Wise Previous Questions and Answers Chapter 11 Computerised Accounting System
Question 1.
The physical components of a computer are collectively called as _________ (March 2010)
a) software
b) hardware
c) live-wave
d) None of these
Answer:
b) Hardware
Question 2.
The use of computers in accounting is called computerized accounting.” Explain four points of difference between manual accounting and computerized accounting. (March 2010)
Answer:
Computerised Accounting
- In computerised accounting data can be easily processed and statements can be prepared with high speed and accuracy.
- Mass data can be stored in a very small space and brought back very easily.
- Coding is essential in computerised accounting.
- Closing entries are not necessary.
- The possibility of errors is less in computerised accounting.
Manual Accounting
- In manual accounting financial statements cannot be prepared with such speed and accuracy.
- Data are stored in a large number of books and retrieval of data is a very tedious job.
- Coding is not essential.
- Closing entries are necessary.
- The possibility of errors is more.
Question 3.
“Even though computers possess many capabilities, they suffer from a number of limitations. Mention any four limitations of computers. (March 2010)
Answer:
- Lack of commonsense
- Computers have no intelligence
- Lack of decision making skill
- No feeling
Question 4.
What is a computer? Explain its capabilities and limitations. (March 2011)
Answer:
A computer is an electronic device which accepts data and instructions input, stores them, processes the data according to the instructions, and communicates the results as output.
Capabilities of a computer:
- High-speed
- A large volume of data can be stored.
- Accuracy is very high.
- Computers are multi-purpose ¡nformaon machine i.e. versatility.
Limitations of a computer:
- Computers lack common sense.
- Lack of decision-making skills
- Computers have no intelligence.
- Computers cannot make judgments based on feelings.
Question 5.
How is computerized accounting more helpful to business decision making than manual accounting? (March 2011)
Answer:
- Speed and accuracy
- Storage and retrieval of data
- Automatic and instant processing
- Ease in alteration
- Periodic availability of results
Question 6.
Processed data becomes _________ (March 2012)
a) data based
b) information N
c) record
d) data
Answer:
b) Information
Question 7.
What is computerized accounting? What are the differences between computerized accounting and manual accounting? (March 2012)
Answer:
Computerised accounting is different from manual accounting, the following are the main difference between these two:
Computerised Accounting
- In computerised accounting data can be easily processed and statements can be prepared with high speed and accuracy.
- Mass data can be stored in a very small space and brought back very easily.
- Coding is essential in computerised accounting.
- Closing entries are not necessary.
- The possibility of errors is less in computerised accounting.
Manual Accounting
- In manual accounting financial statements cannot be prepared with such speed and accuracy.
- Data are stored in a large number of books and retrieval of data is a very tedious job.
- Coding is not essential.
- Closing entries are necessary.
- The possibility of errors are more.
Question 8.
Find the odd one out from the following and state the reasons. (March 2012)
a) Printer
b) Keyboard
c) Monitor
d) Plotter
Answer:
b) Keyboard – All others are output devices, the keyboard is an input device.
Question 9.
“Even though computers possess many capabilities it suffers from a number of limitations. Mention any four limitations of computers. (Say 2012)
Answer:
- Computers lack common sense.
- Lack of decision-making skills
- Computers have no intelligence.
- Computers cannot make judgments based on feelings.
Question 10.
Find out the odd one from the following. (Say 2012)
a) Monitor
b) Printer
c) Barcode reader
d) Plotter
Answer:
c) Barcode reader
Question 11.
Mr. A maintains his accounts manually. Mr. B uses computers for the preparation of accounts. State any two differences between these two systems. (Say 2012)
Answer:
Computerised Accounting
- In computerised accounting data can be easily processed and statements can be prepared with high speed and accuracy.
- Mass data can be stored in a very small space and brought back very easily.
- Coding is essential in computerised accounting.
- Closing entries are not necessary.
- The possibility of errors is less in computerised accounting.
Manual Accounting
- In manual accounting financial statements cannot be prepared with such speed and accuracy.
- Data are stored in a large number of books and retrieval of data is a very tedious job.
- Coding is not essential.
- Closing entries are necessary.
- The possibility of errors is more.
Question 12.
Tally ERP-9 is a/an _______ software. (March 2013)
a) Operating
b) System
c) Application
d) Utility
Answer:
c) Application software
Question 13.
You are given certain components of a computer. Classify them into software and hardware. (March 2013)
a) Keyboard
b) MS-Office
c) Windows
d) Processor
Answer:
Software – MS Office, Windows
Hardware – Keyboard, Processor
Question 14.
A series of operations in a certain specific order to achieve the desired result in data processing is termed as ________ (March 2013)
a) Processor
b) procedure
c) DBMS
d) hardware
Answer:
b) Procedures
Question 15.
“Computerized accounting is more helpful in decision making when compared to manual accounting”. Give any two points favoring this argument. (March 2013)
Answer:
Computerised Accounting
- In computerised accounting data can be easily processed and statements can be prepared with high speed and accuracy.
- Mass data can be stored in a very small space and brought back very easily.
- Coding is essential in computerised accounting.
- Closing entries are not necessary.
- The possibility of errors is less in computerised accounting.
Question 16.
VDU stands for ________ (March 2014)
Answer:
Visual Display Unit (VDU)
Question 17.
Which item is different from others? Why? (March 2014)
a) Mouse
b) Printer
c) Scanner
d) Joystick
Answer:
b) Printer – is an output device, others are input devices.
Question 18.
Mention two capabilities of a computer over human beings. (March 2014)
Answer:
The capabilities of a computer system are as follows:
- Speed
- Accuracy
- Storage
- Versatility
Question 19.
Tailored accounting software is usually suitable for a _______ business. (March 2015)
a) small
b) medium
c) large
d) all of these
Answer:
c) Large business
Question 20.
Write any two limitations of a computer. (March 2015)
Answer:
- Lack of common sense
- Computers have no intelligence
Question 21.
Which among the following is NOT true about computers? (March 2015)
a) Computers have no common sense.
b) Computers cannot take decisions on their own.
c) Computers have zero IQ.
d) Computers have no storage capacity.
Answer:
d) Computer have no storage capacity
Question 22.
Computerized accounting has some advantages over manual accounting. List out any four such advantages. (March 2015)
Answer:
Advantages of computerised Accounting
- Speed
- Accuracy
- Efficiency
- Storage and retrieval
- Reliability
- Versatility
Question 23.
Classify the following into input devices and output devices. (March 2015)
- Optical pen
- VDU
- Printer
- Smart card reader
Answer:
- Optical pen – Input device
- VDU – Output device
- Printer – Output device
- Smart card reader – Input device
Question 24.
Find out the odd man out. (Say 2015)
a) MICR
b) OCR
c) Optical Scanner
d) VDU
Answer:
d) VDU
Question 25.
State any four elements of a computer system. (Say 2015)
Answer:
Hardware, Software, People, Procedure
Question 26.
Computerized accounting is not free from limitations. What points would you stress on to support this statement? (Say 2015)
Answer:
The following are the limitations of computerised accounting:
- Huge training cost
- System failure
- Staff opposition
- Inability to check unanticipated errors
Question 27.
Which one of the following is NOT an advantage of computerized accounting? (March 2016)
a) Quality report
b) Up to date
c) Accurate
d) Cost of training
Answer:
d) Cost of training
Question 28.
Complete the diagram. (March 2016)
Answer:
Question 29.
Find the pair which is NOT matched. (March 2016)
a) Operating system – System Software
b) Keyboard – Mouse
c) Scanner – Output device
d) Microwave transmission – Satellite link
Answer:
c) Scanner – output device
Question 30.
Computerized accounting has many advantages over manual accounting. (March 2016)
- List any two advantages of computerized accounting.
- Write any one condition that must fulfill by an accounting report.
- The user-oriented programme designed and developed for performing certain specific tasks are called as ________
Answer:
- High speed, Accuracy is high, efficiency
- Relevant, timeliness, accuracy, completeness
- Application software
Question 31.
Give suitable names to the following: (Say 2016)
Answer:
- Ready-to-use or customized software
- Tailored
Question 32.
Find the odd one out and justify your answer. (March 2017)
a) Ready-to-use
b) Customized
c) Tailored
d) Database
Answer:
d) Database, others are accounting packages
Question 33.
Complete the following chart. (March 2017)
Answer:
Question 34.
Which of the following is NOT a feature of Ready-to-use accounting software? (March 2017)
a) It is suited to small organizations.
b) Volume of accounting transactions is very low.
c) Cost of installation is high
d) Number of users is limited.
Answer:
c) Cost of installation is high
Question 35.
Classify the following into input devices and output devices. (March 2017)
a) Keyboard
b) Printer
c) Mouse
d) Monitor
Answer:
Input devices – Keyboard, Mouse
Output devices – Printer, Monitor
Question 36.
Give any two limitations of computerized accounting systems. (March 2017)
Answer:
- Huge Training cost
- Staff opposition
- System failure
- Breaches of security